AS_IS_Process

Description of the Process
Bill verification
This Process is preceded by which process: Receipt of bill against supplied material / work done
This Process is followed by which process if any:  Payment advise by accounts
Documents
Input		Name of Input			Frequency		Owner		Format Encl (Ref)
		Bill from vendor / subcontractor / Transporter Purchase order GRN / RA Bill			As per case As per case As per case		Vendor / Subcontractor / Transporter Purchase dept Stores / Technical dept
Output		Name of Output			Frequency		Owner		Format Encl (Ref)
		Payment advise			As per case		Accounts
Authorization Details
As per PO and GRN / RA Bill
Criteria for Decisions within the Process
Rate as per PO, Qty as per GRN and RA Bill
Time Taken in the Process (if possible note down the time taken for various steps)
5 – 7 days
Statutory Requirements
All applicable taxes
Manual / System Operations
Reports & Data
Report	Name of Report		Purpose	Owner		Storage Method		Storage Location		Format Encl(Ref)
	Pending bill report Paid bill report Payment register		Monitor	Store / Accounts		PC
Data	Master Data		Owner		Storage Method			Storage Location		Format Encl(Ref)

Process Details                                                                                      Flow Chart Reference:

·         Vendor send bill to branch office or H/O ·         Branch office ,H/O send to bill at site  ·         Site store keeper verify bill as per physical received material against GRN ·         Site technical team verify bill against RA bill details ·         Site sends back verified bill to branch office , HO ·         Branch office ,H/O maintain register and enter in ERP ·         Bills are sent to account office ·         Account officer enter in ERP and prepares payment advise